Step by Step guide on How to Use the Offline Tool to prepare Form GSTR-4 Annual Return by Composition Taxpayers

GSTN has issued an EXCEL based offline tool that has been provided on the GST portal for composition taxpayers to prepare their GSTR-4 Annual Return. The Step by Step guide for using the offline tool is as follows:

1. Steps to use the offline tool:

Whether step is Online or OfflineStep to be taken
OfflineNavigate to Downloads – Offline Tools – GSTR-4 Annual Return Offline Tool to download the tool.
OnlineLogin and download the details of Annual Return as a JSON file by navigating to Services – Returns – Annual Return – GSTR-4 `Upload/Download JSON`
This step is optional.
OfflinePrepare Form GSTR-4 in offline tool in following steps:
• Fill up the details in the various tables of the tool
• Add/ edit/ modify details in user input table(s)
Click on `Generate JSON File to Upload` it on GST Portal
OnlineLogin to the GST Portal and upload generated JSON File by navigating to Services – Returns – Annual Return – GSTR-4 `Upload/Download JSON`

2. Details which can be entered in Offline Tool: 

Users can enter details in various Tables like Table 3 (a) (Aggregate turnover for previous FY), 4A (Inward supplies from registered suppliers), 4B & 4C (Inward supplies received from a registered/ unregistered supplier on RCM basis), 4D (Import of services) & 6 (only Row 12 to 16: Tax rate wise details of outward supplies during the year (Net of advances, credit/debit notes/adjustments)).


3. Details which are un-editable in Offline Tool: 

Details in Table 5 (Summary of self-assessed liability as per FORM GST CMP-08), 6 (Row 1 to 11: Tax liability on RCM basis auto-populated from Table 4B, 4C & 4D) & 7 (TDS/TCS Credit received) are non-editable.

Also Read: How to E verify ITR

4. Some important points related to using offline tool are:

  • Click on ‘Validate’ button, to validate data in each worksheet in offline tool, after all details have been filled in that sheet.
  • In case of validation failure of details on uploading JSON file, an error file will be generated with status as `Processed with Error`. This file can be downloaded, open in offline too, corrected and can be up loaded again by creating a JSON file again.
  • Upon upload of this JSON file, these records will get incrementally added to the records uploaded earlier. If there are pre-existing records on the Portal, against same PAN/GSTIN, those details will get replaced/updated.
  • Payment of Taxes can be made only online after logging into the GST Portal.

5. Click here for User Manual & FAQ: 

Click Here:

Source: GST Portal


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